Skip to main content
a graphic with a house and the words homework at the millennium apartment homes logo
a graphic with a house and the words homework at the millennium apartment homes logo

RentCafe Terms of Service

By using RentCafe.com (RentCafe ILS) or any property websites powered by RentCafe (RentCafe Portal) (collectively, “RentCafe”), you accept and agree to be bound by the latest version of the RentCafe Terms of Service (posted at https://resources.yardi.com/legal/rentcafe-terms-of-service/), which are between you and RentCafe (not the property) and will be updated from time to time. The property may have its own terms and conditions that apply between the property and you.

Statement of Rental Policy

 

We are providing this overview of the rental qualification criteria used to evaluate all applicants for residency. These criteria help ensure consistency and compliance with applicable laws and does not guarantee that all current residents or occupants have met these same standards. Each adult applicant, as defined by applicable state law, must complete an application and meet the requirements outlined below. 

IDENTIFICATION: Applicants must present a valid government-issued photo identification card for each person defined as an “adult” by state law where the dwelling is located, that will be occupying the apartment. 

 

INCOME: Applicants must collectively have a verifiable gross income in an amount not less than three times the rental rate. Acceptable income sources must be documented and may include paystubs, bank statements, and tax documents. Applicants authorize the community to verify employment status, including contacting current and past employers, if applicable. 
 

CREDIT HISTORY: A consumer credit report will be obtained for each applicant and reviewed to assess financial responsibility. This may include rental payment history and other credit factors. Unsatisfactory or insufficient findings may result in denial or require an additional deposit. This community does not accept comprehensive reusable tenant screening reports. All applicants must consent to new screening through our authorized third party-provider. Additional review of public records may also occur, if necessary. 
 

RENTAL HISTORY: Rental history may be reviewed as part of the application process. This may include verifying past residency, lease fulfillment, and payment behavior. Any history of unpaid balances, lease violations, or other issues related to previous tenancies may impact the outcome of the application. In cases where rental history cannot be verified, additional documentation or conditions may be required. All evaluations are conducted in accordance with applicable laws and fair housing regulations. 

 

GUARANTORS: If a guarantor is needed, they must meet the qualifying criteria presented above. All guarantors must have a verifiable source of income, at an amount not less than five times the rental rate. 
 

ADULT DEPENDENT/OCCUPANT: If a person defined by state law as an “adult” in which the dwelling is located, will reside in the apartment home but will not be executing the lease documents, that person will be considered an "Adult Dependent" and will be listed as an Occupant on the lease. The leaseholder(s) will be responsible for ensuring that the Adult Dependent/Occupant complies with all community rules and requirements in the lease documents, but the Adult Dependent/Occupant will not be financially obligated to pay rent or other amounts due under the lease documents. We require a criminal background check for each Adult Dependent/Occupant who will reside in the apartment home. 

 

CRIMINAL HISTORY: We obtain a criminal background check on each person defined as and “Adult” by state law residing in the apartment home. Your application may be denied due to the information received. 

 

OCCUPANCY: The following occupancy standards apply based on two persons per bedroom, plus one per apartment home: restrictions may apply in this community. Note: the district where the apartment building is located may have building permit codes that limit the use of other rooms, such as dens, sunrooms, and offices, to function as bedrooms. 

 

PETS: Generally, acceptable animals include domestic cats, fish (maximum tank size: 20 gallons), birds, and dogs. Pet policies and breed restrictions may vary among the communities. Please see your leasing representative for more information about types and breeds permitted. Examples of breed restrictions that may apply but are not limited to, Pit-Bull Terries/Staffordshire Terriers, Rottweiler, Doberman Pinschers, Chows, Presa Canario, Akitas, Alaskan Malamutes, Wolf-Hybrids. Restrictions and deposit requirements do not apply to qualified assistance animals. 
 

RENTER’S INSURANCE REQUIREMENT. You are required to carry a minimum of $100,000 in Personal Liability Insurance coverage. To satisfy this requirement, you will be placed on the community’s Property Damage Liability Waiver. You may also provide evidence of insurance coverage at your discretion throughout your residency. We may require that you add our community as an “Interested Party,” “Party of Interest,” or similar language. Your lease will have additional details about the insurance requirements. 

 

FAIR HOUSING STATEMENT. Hawthorne Residential complies with all federal, state, and local fair housing laws. Hawthorne Residential will not discriminate against any person because of race, color, religion, national origin, sex, familial status, disability, or any other class protected by applicable laws. Hawthorne Residential will allow any reasonable accommodation or reasonable modification based upon a disability-related need. The person requesting any reasonable modification may be responsible for the related expenses. 
 

RENTAL RATES AND LEASE TERMS. The rental rate quote is associated with the apartment home's availability at the time of your quote, move-in date, and lease term requested. Any changes to the time of the quote, your move-in date, or lease term may require a revised rental rate quote which may result in a different monthly rental rate. 
 

SECURITY DEPOSITS. Security deposit requirements vary among locales and markets and may differ among individuals based on objective factors such as credit and rental history. Note: Some communities may offer the option to pay a Fee in Lieu of Security Deposit. If the Fee in Lieu of Security Deposit is an option, then a separate Fee in Lieu of Security Deposit document will be included during the application process for the Applicant to review and acknowledge the option. 
 

FALSIFICATION OF APPLICATION: Any false statements or information included in an application will result in denial of an application or subsequent termination of a lease. Hawthorne reserves the right to request supplemental information from any applicant if any information submitted by an applicant contains inconsistent or otherwise appears, in Hawthorne's sole judgment, to be false. 
 

APPLICANT APPROVAL ACKNOWLEDGMENT: Applicant acknowledges and agrees that the criteria referenced above will be considered in the qualification process. Applicants who do not meet the requirements referenced above will be declined or be subject to additional requirements, including, but not limited to, additional fees, deposits, rent, or providing a guarantor. 

 

In addition, Applicant acknowledges that whether the Applicant is approved or denied, that the Application Fee and Administrative Fee are nonrefundable. If the Applicant is not approved, additional deposits paid to reserve the apartment at the time of application will be refunded within thirty (30) days or less. However, if the Applicant is approved, then additional fees or deposits become nonrefundable after seventy-two (72) hours of notification of approval.